# ICEQC-APP-GUIDE-2026:2026 — ICEQC Certification Application Materials Guide Status: Published Version: 1.0 Application sequence, thirty-nine evidence packages, document metadata, fees and timeframes for ICEQC Foundation Conformity Certification. ## 1 Purpose and use This guide identifies the application order, material packages, document metadata, fees and timeframes for ICEQC Foundation Conformity Certification. Applicants submit evidence online and link each material package to the corresponding applicable requirements. ## 2 Application sequence Select the certification object, complete the controlled online application, confirm every applicable Foundation Requirement, upload the corresponding current documents and implementation records, accept the quotation and submit the authorized declaration. ## ORG-M01 Entity registration and application authority Current registration evidence, legal-entity details and authorised-signatory information. Corresponding requirements: ORG-01. Submission timing: Initial application ## ORG-M02 Education licence or basis for non-applicability Where a licence is required, submit the current licence. Where it is not required, identify the country or territory, the activity and the legal or official basis. Corresponding requirements: ORG-02. Submission timing: Initial application and whenever licensing changes ## ORG-M03 Certification scope schedule Locations, programmes, services, delivery modes, partners and exclusions. Corresponding requirements: ORG-03. Submission timing: Initial application and whenever the certification scope changes ## ORG-M04 Governance, organisation and decisions Appointment of accountable persons, organisation structure, role responsibilities, approvals and conflict-of-interest controls, with current records showing implementation. Corresponding requirements: ORG-04, ORG-05, ORG-06. Submission timing: Initial application ## ORG-M05 Programme and delivery Educational purpose, programme or service plan, current delivery arrangements, versions and update records. Corresponding requirements: ORG-07, ORG-08, ORG-09, ORG-10. Submission timing: Initial application ## ORG-M06 Personnel and competence Staffing, verification of key qualifications, induction and conduct requirements, with current implementation records. Corresponding requirements: ORG-11, ORG-12, ORG-13. Submission timing: Initial application ## ORG-M07 Admissions, contracts and fees Admission conditions, suitability decisions, total fees, contracts, cancellation and refunds. Corresponding requirements: ORG-14, ORG-15. Submission timing: Initial application ## ORG-M08 Marketing and claims Main public channels, evidence supporting material claims and current review records. Corresponding requirements: ORG-16. Submission timing: Initial application ## ORG-M09 Safeguarding children and minors Where minors are involved, submit the safeguarding lead, rules, reporting channels, training and current review records. Corresponding requirements: ORG-17. Submission timing: When applicable ## ORG-M10 Health, safety and emergency arrangements Risk checks, emergency arrangements, accountable persons and current exercise or inspection records. Corresponding requirements: ORG-18. Submission timing: Initial application ## ORG-M11 Support, fairness and discipline Support channels, fairness and discipline rules, and current handling or process-test records. Corresponding requirements: ORG-19, ORG-20. Submission timing: Initial application ## ORG-M12 Assessment, feedback and records Applicable assessment rules, feedback and progress records, and result or certificate records. Corresponding requirements: ORG-21, ORG-22, ORG-23. Submission timing: Initial application ## ORG-M13 Complaints, incidents and correction Complaint and incident channels, registers, handling and correction, with a current case or process test. Corresponding requirements: ORG-24, ORG-25. Submission timing: Initial application ## ORG-M14 Resources, information and continuity Resource inventory, information and privacy controls, backup and recovery, with current implementation records. Corresponding requirements: ORG-26, ORG-27, ORG-28. Submission timing: Initial application ## ORG-M15 Internal review and material changes Most recent internal review, follow-up actions, material-change rules and current change register. Corresponding requirements: ORG-29, ORG-30. Submission timing: Initial application ## EDT-M01 Entity, accountability and service scope Operating entity, accountable persons, domain names, applications, versions, environments, main functions and exclusions. Corresponding requirements: EDT-01, EDT-02. Submission timing: Initial application ## EDT-M02 Partners and integrations Key suppliers, system integrations, data processing, responsibilities and exit arrangements. Corresponding requirements: EDT-03. Submission timing: When an external dependency exists ## EDT-M03 Educational purpose and intended users Educational purpose, use scenarios, intended users, devices and use restrictions. Corresponding requirements: EDT-04, EDT-05. Submission timing: Initial application ## EDT-M04 Content sources and review Where educational content is provided or recommended, submit source, authorisation, review, version and error-correction records. Corresponding requirements: EDT-06. Submission timing: When educational content is provided or recommended ## EDT-M05 Accounts, permissions, help and accessibility Role permissions, account controls, user help and accessibility testing of the main user journeys. Corresponding requirements: EDT-07, EDT-08, EDT-09. Submission timing: Initial application ## EDT-M06 Minors, interactions and human review Applicable child-protection, content and interaction controls, appeals and human-review arrangements. Corresponding requirements: EDT-10, EDT-11, EDT-12. Submission timing: When the enabled function or user group makes this package applicable ## EDT-M07 Data, privacy and deletion Data inventory, purposes, privacy information, user choices, retention, deletion and processors. Corresponding requirements: EDT-13, EDT-14, EDT-15. Submission timing: Initial application ## EDT-M08 Security, incidents and recovery Access and security controls, incident handling, availability, backup, recovery and current testing. Corresponding requirements: EDT-16, EDT-17, EDT-18. Submission timing: Initial application ## EDT-M09 Digital assessment and human review Where digital assessment or material automated outcomes are provided, submit scoring, validation, outcome and human-review records. Corresponding requirements: EDT-19, EDT-20. Submission timing: When the relevant function is used ## EDT-M10 Artificial-intelligence controls AI uses, data, limitations, human accountability, evaluation, monitoring and user information. Corresponding requirements: EDT-21. Submission timing: When artificial intelligence is used ## EDT-M11 Prices, subscriptions and refunds Where fees are charged, submit prices, subscriptions, cancellation, refunds and current transaction-handling records. Corresponding requirements: EDT-22. Submission timing: When fees are charged ## EDT-M12 Marketing, release and continual improvement Evidence supporting claims, current-version testing and approval, complaints, defects, changes and service review. Corresponding requirements: EDT-23, EDT-24. Submission timing: Initial application ## PRD-M01 Accountable entity and product scope Accountable legal entity, responsible persons, models, versions, configurations, markets and exclusions. Corresponding requirements: PRD-01, PRD-02. Submission timing: Initial application ## PRD-M02 Manufacturing, supply and partners Responsibilities and current approvals for external manufacturing, supply, content, software and services. Corresponding requirements: PRD-03. Submission timing: When an external party is involved ## PRD-M03 Educational purpose, users and environment Educational use, intended age, capability, setting, installation, supervision and use restrictions. Corresponding requirements: PRD-04, PRD-05. Submission timing: Initial application ## PRD-M04 Product claims Evidence and current review for claims about functions, educational effects, comparisons, cases and certification. Corresponding requirements: PRD-06. Submission timing: Initial application ## PRD-M05 Legal requirements and risk Applicable law, mandatory conformity evidence, risk assessment, warnings, and child-safety and accessibility testing. Corresponding requirements: PRD-07, PRD-08, PRD-09. Submission timing: Initial application ## PRD-M06 Design, testing and release Current design requirements, verification testing, issue handling and formal release approval. Corresponding requirements: PRD-10, PRD-11, PRD-12. Submission timing: Initial application ## PRD-M07 Materials, suppliers and production traceability Critical materials, approved suppliers, incoming materials, batches, versions and release records. Corresponding requirements: PRD-13, PRD-14. Submission timing: When production or external sourcing is involved ## PRD-M08 Product and software changes Change requests, impact assessments, approvals, retesting and current-version records. Corresponding requirements: PRD-15. Submission timing: Initial application ## PRD-M09 Instructions, support and maintenance Setup, use, safety, maintenance, support, repair and current handling records. Corresponding requirements: PRD-16. Submission timing: Initial application ## PRD-M10 Complaints, defects and recalls Complaint and defect registers, trends, correction, notification and recall capability, with a current exercise or case. Corresponding requirements: PRD-17, PRD-18. Submission timing: Initial application ## PRD-M11 Connected-product data and security Data, privacy, account, security, vulnerability and update controls for connected products. Corresponding requirements: PRD-19, PRD-20. Submission timing: When the product is connected or processes data ## PRD-M12 Lifecycle and certification claims Support, repair, updates, end of sale, end of support and use of certification claims by model. Corresponding requirements: PRD-21. Submission timing: Initial application ## 3 Document identification and mapping Each submitted file identifies its material package, corresponding requirements, document date, version, owner or issuer, language, translation status and personal-information handling. The same file is uploaded once and may be linked to every requirement it supports. ## 4 Published fees Standard profiles: Education Organization — initial USD 5250; month 12 USD 1350; month 24 USD 1350; 36-month total USD 7950; renewal USD 3950. International School (Education Organization profile) — initial USD 6500; month 12 USD 2000; month 24 USD 2000; 36-month total USD 10500; renewal USD 4900. Education Technology Service — initial USD 4750; month 12 USD 1200; month 24 USD 1200; 36-month total USD 7150; renewal USD 3550. Educational Product — initial USD 4250; month 12 USD 1000; month 24 USD 1000; 36-month total USD 6250; renewal USD 3150. Additional charges apply only under the published conditions stated in this guide. Payment does not influence the assessment or certification decision. ## 5 Application timeframes The standard target is 120 working days. If one remediation round is required, the target becomes 180 working days from the original start date. The 36-month period is the certificate validity period after certification and is not the application processing time. --- ICEQC certification is voluntary and does not constitute governmental authorization, institutional licensing, programme accreditation, degree recognition or academic equivalency.